We have created this Privacy Statement in order to demonstrate our firm commitment to the privacy of your information and to explain to you our use of your information. In order to fully understand your rights, we encourage you to read this Privacy Statement.
This Privacy Statement sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. If you are under 16 years of age, please read this Privacy Statement with a parent or guardian to make sure you understand it.
For the purpose of the Data Protection Acts 1988-2003, the General Data Protection Regulation (GDPR) (EU) 2016/679 and any national implementing legislation (the “applicable Data protection law”), GEAI is the Data Controller.
2. Information we may collect from you
We collect and process the following information:
- Information that you provide to us when using this Website. This includes information provided at the time of registering to use this Website, subscribing to our services or purchasing goods, posting material or requesting further services. We may also ask you for information when you enter a competition or promotion sponsored by us, or our partners and when you report a problem with the Website.
- Information you provide to us when applying through the Website for membership of GEAI, which will typically include your name and contact details and other.
- In group email initiatives including but not limited to, the Newsletter and related emails,. You can unsubscribe from any email initiative using the links in the email footer of each individual email.
- If you contact us for any reason, we may keep a record of that correspondence for as long as it is necessary regarding the nature of your contact.
- We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them. We will always give you the opportunity to opt-out of receiving such correspondence.
- Details of your visits to the Website including, but not limited to, traffic data, location data and other communication data and the resources, advertisements and linked sites that you access.
3. Where we store your personal data
All information you provide to us is stored on our local PCs or in the cloud. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
4. How we use your information
We use information held about you:
- To ensure that content from our Website is presented in the most effective manner for you and for your computer;
- To provide you with information or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes or where it is in the legitimate interests of GEAI to provide you with this information;
- To carry out our obligations arising from any contracts entered into between you and us;
- To allow you to participate in interactive features of our Website;
- To notify you about changes to our Website and/or services and activities.
We may also use your data to provide you with information about our goods and services which may be of interest to you and we or our agents may contact you about these by post, email and telephone. You are free to unsubscribe and opt-out of this communication at any time and we will always provide you with a way of doing so. If you are happy for us to use your data in this way please tick the relevant boxes when we collect your contact preferences.
If you are an existing contact, we will only contact you (such as email, voicemail or SMS) with information about goods and services similar to those which were the subject of a previous transaction with you.
We do not disclose information about identifiable individuals to third parties.
We may use Google analytics – information on this can be obtained at www.google.com/analytics.
GEAI does not sell, rent or lease its customer lists to third parties.
GEAI may, from time to time, share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to GEAI, and they are required to maintain the confidentiality of your information.
GEAI does not gather special category data, such as race, religion, or political affiliations, from you.
GEAI will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to:
(a) conform with a legal obligation;
(b) protect and defend the rights or property of GEAI; or
(c) to protect the personal safety of users of GEAI, or the public.
5. Disclosure of your information
We may disclose your personal information to our subsidiaries or data processers working directly on our behalf for a specified purpose, for example, an external event management company obtaining delegate registrations for our annual conference. They do not keep this information and it is only used for the purpose we contract them for. We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and other agreements; or to protect the rights, property, or safety of GEAI, our members, or others.
6. Safeguarding your personal information
We endeavour to use appropriate security measures at all times to protect your data.
However, as no data transmission over the Internet can be guaranteed as 100% secure, we cannot ensure or warrant the security of any information you transmit to us and you transfer the data at your own risk
We may collect information about your computer, including where available, your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about how you browse our Website and is not specific enough to identify any individual user.
For the same reason, we may obtain information about your general Internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. Cookies help us to improve our Website and to deliver a better and more personalised service. They enable us:
- To estimate usage numbers and patterns;
- To store information about your preferences, and so allow us to customise our Website according to your individual interests;
- To speed up your searches;
- To recognise you when you return to our site.
8. Your rights
We hope you are satisfied with the way in which we use your information. However, you have the right to tell us if you:
- Don’t want to be contacted in the future by us;
- Would like a copy of the personal information which we hold about you;
- Would like us to correct, update, or delete your personal information in our records;
- Wish to report any misuse of your personal information.
If you would like to exercise any of these rights please do so by emailing us at firstname.lastname@example.org or writing to us at GEAI , Ballinaglera, Co Leitrim.
We hope you are happy with how we use your information but if you are not, you may lodge a complaint with the Data Protection Commissioner at email@example.com
9. Acceptance of this Privacy Statement
By your use of this Website, or providing us through email or paper copies, you signify that you have read this Privacy Statement. If you do not agree with or you are not comfortable with any aspect of the Privacy Statement, we recommend that you discontinue use of the Website and your engagement with us.
We reserve the right to modify this Privacy Statement at any time. Your continued use of any portion of the Website following notification or posting of such changes will constitute your acknowledgment of those changes.
Del Thorogood, Data Manager
(May 18 2018)